• Del Paso Manor School Site Council

     
     
    The meetings for the 2019-2020 school year of the Del Paso Manor School Site Council are: 
     
     

    Due to school closures, the remaining meeting dates are to be decided. 

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    Del Paso Manor Elementary School

    School Site Council Meeting

    Minutes

    Tuesday, October 28 2019

     

     

    Present: The following SSC members were present at 5:33 p.m. when the meeting was called to order: Monica Mohle, Magali Kincaid, Ella Tomlin, Tricia Cumbra, Majken Lake, Kim Dills, Mark Siewert, Stephanie Wagner, Damon Smith

     

    Absent:     Daria Stoner

     

    The following were also in attendance for the meeting: Erin Gabel, DPM Parent, Juliann Wolney, DPM Vice Principal

     

     

    Call the Meeting to Order

    The SSC meeting was called to order at 5:33 p.m.

     

    Approval of Meeting Minutes

     

    Mrs. Kincaid questioned the purpose of documenting late arrivals on the meeting minutes.  It was explained that the intent is to indicate who may have missed some of the information provided prior to arrival, and this was at the suggestion of the SSC trainer. 

     

    M/S/C       Mohle/Cumbra - To approve the October 15, 2019 meeting minutes

     

    SPSA Review and Approval

     

    Mrs. Kincaid questioned how the content of the SPSA was decided and drafted.  Mr. Siewert explained staff gathered and reviewed data, strengths, weaknesses, and areas that need to be addressed. 

     

    Mrs. Kincaid stated she would be interested to see what feedback came back from parents from the LCAP questionnaire form that was sent home, and questioned parents’ knowledge of LCAP and information provided to them for a better understanding. She stated that campus/school climate continues to be an issue for San Juan district as a whole.  Mrs. Cumbra referenced the information provided at the last SSC meeting explaining that data indicated a growth in climate and culture at DPM for both students and parents. 

     

    Mr. Siewert explained that drafting the SPSA in Spring 2020 for the 2020/21 school year will allow additional time for feedback. Data will continue to be reviewed and DPM will continue to reach out to EL parents.   Mr. Wagner added that the ELAC meeting is a good opportunity to talk about the LCAP.  In addition, the district has provided LCAP meetings at various locations. 

     

    Mrs. Kincaid referenced page 7 “Resource Inequities” on the SPSA. She questioned the analysis/justification. Anyone should be able to look at the SPSA/LCAP spending and see the analysis and how it is believed concerns are being addressed.  She used the example of $2,500 for supplemental site allocation funds for the targeted students regarding incentives for students listed (EL, Low Socioeconomic, Homeless, Foster Youth), and if that funding is solely for those students. The item in question focuses on incentives for students who are recognized for our school standards through our monthly spins, improved attendance, or individual contracts related to improvement. While attendance and suspensions have improved, our largest subgroup of English Learners and Low SES students continue to be in the red and orange on the dashboard and further efforts are needed. Mr. Siewert stated that the funding is targeted toward our groups listed, but all students can benefit from the schoolwide programs.    

     

    Mrs. Kincaid referenced the dashboard on page 14 & 15, and noted that page 14 indicates a 4.8 point decline in English Learners and page 15 indicates an increase.

     

    It was explained that one set of the numbers was specifically based on the number of students meeting standards while the other set of numbers was growth related.  We had an increase in the number of EL students who have grown, but they haven’t grown enough to where they fall in the meeting standards category. 

     

     

    No further questions, Mr. Siewert asked for a motion to approve the SPSA plan.

     

    M/S/C       Tomlin/Mohle – To approval the SPSA for 2019/20 School year

                                                          (one abstention – Kincaid)

     

    Safety Plan Review and Approval

    Mr. Smith distributed amended language to the Safety Plan from the original plan that was previously sent to SSC members. The amendment included language for working with World Relief to develop a Welcome Committee.  The SSC members reviewed the amendments. 

     

    Mrs. Kincaid questioned as part of the safety plan what training is received by Officers of San Juan School District. 

     

    Mr. Smith stated that as previously requested, a Safe Schools officer attended an SSC meeting last school year.  Each individual officer has a variety of trainings and it would be difficult to put something specific in the safety plan as it is not guaranteed which officer would arrive on a call. 

     

    Mrs. Tomlin asked about getting a list from the district the qualifications of Safe Schools Officers and how they are chosen.

     

    No further questions, Mr. Siewert asked for a motion to approve the School Safety Plan with the amended language. 

     

     

    M/S/C       (Cumbra/Mohle) to Approve the Safety Plan with the amended language.

     

    New Business

    None

     

    The meeting SSC meeting is scheduled for January 21, 2020 at 2:50 p.m.

     

    M/S/C       (Cumbra/Mohle) To adjourn the SSC meeting at 6:26 p.m.

     

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    Del Paso Manor School

    School Site Council Meeting

    October 28, 2019

    5:30 p.m.

    Library

     

    Agenda

     

    Welcome, Sign In, Introductions and Call the meeting to order

     

    Approval of Minutes from meeting on October 15, 2019

     

    SPSA review and approval

     

    Safety Plan review and approval

     

    New Business

     

    Public Comment

     

     

    Next Meeting:   January 21, 2020 at 2:50

     

    Yearly Agenda Items:

    Review selection/election process and results for all representative groups

    Develop/modify SSC bylaws if needed

    Develop or revise an agenda calendar for the year

    Train SSC on roles and responsibilities

    Define and approve the staff development needs of council members

    Develop and approve the School Plan for Student Achievement (SPSA)

    Providing ongoing monitoring of the implementation of the plan and budgets/expenditures

    Develop and approve the Safe School Plan

    Annually evaluate the effectiveness of the school’s progress toward meeting school goals to raise student achievement for all students

      

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    Del Paso Manor Elementary School

    School Site Council Meeting

    Minutes

    Tuesday, October 15 2019

     

     

    Present:    The following SSC members were present at 5:30 p.m. when the meeting was called to order: Monica Mohle, Daria Stoner, Ella Tomlin, Majken Lake, Kim Dills, Mark Siewert, Stephanie Wagner, Damon Smith

     

                      Late arrivals included: Trisha Cumbra

     

                      Absent:  Magali Kincaid

     

                      The following were also in attendance for the meeting: 

                            Erin Gabel, DPM Parent

                            Juliann Wolney, DPM Vice Principal

                            Gwyn Dellinger, OSLA, Program Manager Title 1

     

    Call the Meeting to Order

    The SSC meeting was called to order at 5:30 p.m.

     

    School Site Council Training

    Gwyn Dellinger provided the SSC training, which included a PowerPoint presentation. The presentation included information about SSC responsibilities as well as a list of items the SSC is NOT responsible for. 

          Not Responsible:

    • Not a school management committee
    • Do not make policies
    • Not Political
    • Not personnel
    • Not a grievance committee
    • Not fundraising

     

    Responsibilities include:

    • Focus on improving student achievement for all students
    • Seek out thoughts and ideas from the broader school community
    • Develop and approve school plan and recommend to the school board
    • Ongoing monitoring of plan and budgets/expenditures, revise school plan
    • Annually review school’s Parent Involvement Plan
    • Annually review School’s Home-School Parent Compact

    When developing the Single Plan for Student Achievement (SPSA), must include the following:

    • A comprehensive Needs Assessment
    • Identification of a process for evaluating and monitoring the implementation of the SPSA
    • Forms the basis of the school’s goals (data analysis, root cause analysis, resource inequities)

     

    Approval of Meeting Minutes

     

    M/S/C       Lake/Mohle - To approve the September 17, 2019 meeting minutes

     

     

    Comprehensive Needs Assessment

    Committee members were provided with 3 data sheets (DPM enrolment Data, Student Group Report for 2018 and Preliminary California Assessment of Performance and Progress Spring 2019).  The committee reviewed the data and Mr. Smith referred committee members to the DPM Stakeholder Survey, also going home with students tomorrow, October 16.  The committee discussed what is working as well as areas for improvement for LCAP goals.

    Some of the discussion for LCAP #1 included:

          What is working:

    • Overall DPM is trending the right direction with attendance and a decrease in chronic absences
    • African American and Reclassified subgroup improving in Math and ELA
    • K-2 Text Level proficiency has increased

    What is presenting challenges:

    • Students are testing with growth in math more than ELA
    • EL need to sustain reading for state test
    • Organization of state of Chromebook is presenting a challenge
    • Chronic absenteeism may effect academic outcomes

    Resources Needed:

    • Computer reading support, program to support low readers
    • Communication between home and school

    Some of the discussion for LCAP #2 included:

          What is working:

    • Community building
    • Class Dojo
    • Attendance Support
    • Students feeling school safety has increased and positive school culture
    • More awareness/acceptance of different cultures
    • Additional Noon duty aides

    Why might some members of community not feel welcome, safe and engaged:

    • Some families may not know translation services are available
    • Lack of communication between school and home

    What resources are needed to improve school culture and climate:

    • Communication between school and home

     

     

    Approval of Bylaws and future meeting dates

    At the September meeting, the Bylaws were reviewed and two revisions suggested.  One suggestion was to change the membership term from three years to two years with a 3rd year option, and to strike the sentence “The Site Council will review all the end of each school year the effectiveness of the team, and use the consensus model to make recommendations for the continuing membership.” After further discussion, the SSC members agreed with both changes.

     

     

    The SSC members discussed and decided on meeting dates for 2019/20

          October 28 at 5:30, January 21 at 2:50, March 17 at 5:30, April 21 at 2:50, May 19 at 5:30

     

    M/S/C       (Mohle/Cumbra) to Approve the revised SSC Bylaws and 2019/20 SSC meeting dates

     

     

    New Business

    None

     

    M/S/C       (Mohle/Tomlin) To adjourn the SSC meeting at 7:05 p.m.

     

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    Del Paso Manor School

    School Site Council Meeting

    October 15, 2019

    5:30 p.m.

    Library

     

    Agenda

     

    I.    Welcome, Sign In, Introductions and Call the meeting to order

     

    II.   Approval of Minutes from meeting on September 17, 2019

     

    III.  School Site Council training

     

    IV.  Comprehensive Needs Assessment

    •  Academic indicators
    •  Climate/culture
    •  Dashboard

     

     

    V.    Finish approving Bylawas and future dates

     

    VI.   New Business

     

    VII.  Public Comment

                        

    Next Meeting:   Established by the SSC

     

    Yearly Agenda Items:

    Review selection/election process and results for all representative groups

    Develop/modify SSC bylaws if needed

    Develop or revise an agenda calendar for the year

    Train SSC on roles and responsibilities

    Define and approve the staff development needs of council members

    Develop and approve the School Plan for Student Achievement (SPSA)

    Providing ongoing monitoring of the implementation of the plan and budgets/expenditures

    Develop and approve the Safe School Plan

    Annually evaluate the effectiveness of the school’s progress toward meeting school goals to raise student achievement for all students

     

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    Del Paso Manor Elementary School

    School Site Council Meeting

    Minutes

    Tuesday, September 17, 2019

      

    Present: The following SSC members were present at 2:58 when the meeting was called to order: Monica Mohle, Daria Stoner, Kim Dills, Mark Siewert, Stephanie Wagner, Damon Smith

     

    Late arrivals included:  Magalia Kincaid, Ella Tomlin and Majken Lake

     

    The following were also in attendance for the meeting: 

                            James Mohrherr, DPM Parent

                            Jennifer Dutcher, DPM Teacher

                            Adrianna Homen, DPM Teacher

                            Joann Darrow, DPM Teacher

                            Julie Finney, DPM ELD Teacher

                            Juliann Wolney, DPM Vice Principal

                            Lisa Borrego, Family And Community Engagement Office

     

     Welcome and Introductions – All present signed in and provided self-introductions.

     

    Approval of Meeting Minutes

     

    M/S/C       Mohle/Wagner - To approve the May 21, 2019 meeting minutes

     

    Construction Update

    • On schedule, making good progress
    • Recently hoisted the walls for the Admin building and MP Room. The third building will start in about a month.
    • As soon as the roof goes on, it will look like progress is slowing down, but the construction crew will be moving inside to finish work on the interior.

     

    Mrs. Kincaid asked about asbestos, how that would be handled, and if families would be notified prior to the process.  The construction leaders present stated the building would be contained, and they would be following OSHA procedures. Mr. Smith said families will be notified ahead of time. 

     

    Reports on Meetings/Committees

    Mrs. Wagner reported that the first ELAC meeting of the school year is scheduled for Tuesday, October 15 at 2:45 p.m.

     

    Mrs. Wagner stated the ELD teachers will focus on level 1 students. They pull out for grades 1-6.  There are currently 232 English Language Learner students.

     

    Two Community Resource Assistants have been assigned to DPM. One Spanish speaking assistant will be at DPM on Wednesdays from 8:30-10:30 a.m. and the second assistant speaks Farsi, Pashto, and Dari and will be at DPM on Tuesdays and Thursdays from 7:30-11 a.m.

                           

    A DELAC representative will need to be selected to represent DPM.  The DELAC meeting is scheduled for October 3 from 9-11 a.m. 

     

    Mrs. Kincaid asked if the ELAC could meet with the School Site Council to talk about goals and making sure the goals are consistent with one another.

     

    Mrs. Mohle reported that the first SPAC meeting is this Friday, September 20th.  She will not be able to attend the first meeting. 

     

    Mr. Smith reported attendance was low at the PTA welcome back to school barbeque. It was held on a Saturday, which many students are involved in sports, and it was also a spare the air day.  There was discussion at the PTA meeting about combining Back to School night with a PTA sponsored welcome back.  This would require the need of child care for parents to attend classrooms. 

     

    The Fall Carnival is scheduled for October 12 from Noon to 5 p.m.

     

    PATHS was purchased with one-time funds by Special Ed to provide additional social emotional curriculum.  DPM continues to receive MTSS (social worker, counselor, and academic intervention). Mrs. Wagner reported there is also support for students struggling to adjust who are in grades 3-6 and have been in the country for less than 3 years.  Mrs. Kincaid questioned if there are metrics to measure success of these tools. Mrs. Lake stated there is a questionnaire each teacher completes on students, and data from the questionnaire is used to pull groups.  Mid-year another questionnaire is completed, and the results are all based on data. 

     

    Bylaws

    The SSC members reviewed the bylaws and all agreed to table scheduling meeting dates and times for 2019/20 school year, other than the October meeting, until the new SSC member is in place for the next meeting.  Two sections of the Bylaws were revisited for change/deletion. One is to strike the last sentence, “The Site Council will review at the end of each school year the effectiveness of the team, and use the consensus model to make recommendations for the continuing membership” under Terms of Office, and the second change under the same section is to change the three years on the Site Council to two years with a third-year option. 

     

    Mrs. Kincaid stated 72 hours, as stated under Procedures for Meeting, is not enough time to thoroughly review documents, such as the SPSA, and would like to encourage more time.  She stated ideally, she would like to receive documents 2-3 weeks prior to meeting.  Mr. Smith explained that the turn-around time for completing the intricate documents does not often allow that amount of advance time. The SSC needs to vote on approval of the SPSA in November as it goes to the school board in December. Mrs. Tomlin stated that her understanding is that school staff determines funding and writes the SPSA and the SSC role is to review and “give a stamp of approval” to the document.  Mrs. Tomlin suggested 5-7 days, that would also include a weekend, to allow members adequate time to review documents.

     

    Mr. Smith referred the committee to the back of the agenda for a list of sample meeting norms. With lack of time, he suggested the tabling the item to be reviewed at the next meeting with the Bylaws.

     

    The Bylaws will be revisited at the October meeting. The committee agreed to meet at 5:30 p.m. on October 15. 

     

    M/S/C  (Wagner/Mohle) Mr. Siewert will continue as chairperson of the SSC to the 2019/20 school year.

     

    M/S/C  (Tomlin/Lake) Mrs. Dills will continue as Secretary of the SSC for the 2019/20 school year.

     

     

    New Business

    Mr. Smith referred the committee members and those present to the 5-year performance data sheet from Spring 2019. School staff analyze the data at the beginning of the school year. Mr. Mohrherr asked about the grade level percentages, and in particular the notable decrease in 6th grade.  It was explained that there is historically a drop in 6th grade due to many 5th grade students moving on to other schools, and in particular the 5th grade Rapid Learner class. With this movement, there is a significant number of new students coming into DPM for 6th grade.  Mrs. Kincaid stated she had recommended at last year’s SSC meeting exploring resources to provide support to 6th grade.  Mrs. Darrow stated that teachers have a myriad of opportunities for trainings, many during the school day, on weekends, and also during the summer. 

     

    Ms. Borrego informed the committee about classes, workshops and partnership development to create community.  She will leave flyers with information about Fall Community Classes. 

     

     M/S/C  (Lake/Wagner) To adjourn the SSC meeting at 4:25 p.m.  

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    Del Paso Manor School

    School Site Council Meeting

    September 17, 2019

    2:55 p.m.

    Library

     

    Agenda

     

    Welcome, Sign In, Introductions and Call the meeting to order

     

    Approval of Minutes from meeting on May 21, 2019

     

    Construction Update

     

    Review Bylaws for 2019-2020 School Year, craft meeting norms, and set dates for meetings

     

    Reports on Meetings/Committees

     

    New Business

     

    Public Comment                       

     

     

    Next Meeting: Tentatively set for October 15th at 5:30 (dependent on approval by SSC)

     

    Yearly Agenda Items:

    Review selection/election process and results for all representative groups

    Develop/modify SSC bylaws if needed

    Develop or revise an agenda calendar for the year

    Train SSC on roles and responsibilities

    Define and approve the staff development needs of council members

    Develop and approve the School Plan for Student Achievement (SPSA)

    Providing ongoing monitoring of the implementation of the plan and budgets/expenditures

    Develop and approve the Safe School Plan

    Annually evaluate the effectiveness of the school’s progress toward meeting school goals to raise student achievement for all students

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    Del Paso Manor Elementary School

    School Site Council Meeting

    Minutes

    Tuesday, May 21, 2019

     

     

    Present: Brett Hokanson, Monica Mohle, Daria Stoner, Kim Dills, Mark Siewert, Stephanie Wagner, Majken Lake, Damon Smith, Tara Myrstol, Shelby Carney, Ashley Davis, Michele Montez, Meg Helton, Claire Bee, Jessica Duncan, Julie Finney, Shellee Zamora

     

     Welcome and Introductions – The SSC meeting was called to order at 2:50 p.m. With a number of staff in attendance, each person present provided self introductions.

     

    Approval of Meeting Minutes

     

    M/S/C   Hokanson/Mohle - To approve the April 23, 2019 meeting minutes

     

    Construction Update

    • Construction crew has resumed working on underground utilities, which will continue for another 3-4 weeks. Lost about a week with the rain

     

    • Summer – There will be a large number of crew members, utilities will run through the parking lot, concrete work will begin, as well as wood framing

     

    Site Council Approval of 2 Intervention Teachers for 2019/20 School Year

    Mr. Siewert reported that through Title 1 funding, DPM is entitled to an Intervention position provided by the district.  Staff met to discuss and provide input on staffing with the additional Title 1 funding. Through this input, staff voted to provide a second Intervention Teacher. The anticipated cost for this full-time position is $100,000-$120,000. One Intervention teacher will provide push-in interventions with students in grades K-3 and the second will push-in with grades 4-6.

     

    M/S/C  Lake/Mohle - To approve the two Intervention Teachers for the 2019/20 school year.  (The vote was unanimous)

     

     

    Committee Reports

    ELAC met May 15th. Discussion included testing, end of school activities, adult ESL, 7th grade immunizations, summer reading program, free backpack program, and a district wide soccer program that has already filled up.  The ELPAC scores are starting to come in.

     

    The SPAC meeting is this Friday.

     

    Mrs. Mohole provided an update on the facilities meeting that Mr. Mohle attended.  Arden Middle School is slated to get a new campus. The same plans from Dyer Kelly’s new campus will be used for Arden, which will speed up the process for Arden. There is an influx of families moving into the Arden area.  The district is studying demographics in an effort to not to have to realign the boundaries.

     

    The district is selling the old Sylvan Middle School campus to the City of Citrus Heights.

     

    Mrs. Helton reported that the BIT team has been working on playground procedures for students and fine turning rules and guidelines, especially as the weather gets warmer. The next BIT meeting is tomorrow.

     

     

    Parents and staff returning for the SSC for 2019/20 school year

    All committee members present, with the exception of Brett Hokanson, stated they plan to continue on the SSC next school year.  Mr. Siewert thanked Mr. Hokanson for his time on the SSC.  Mrs. Dills will reach out to Ella Tomlin and Magali Kincaid, who were not in attendance, to ask if they plan to continue on the committee next school year. 

     

    There was no public comment. The next meeting will be scheduled for September when the 2019/20 school year begins.

     

    M/S/C  (Hokanson/Lake) To adjourn the SSC meeting at 3:08 p.m.  

     

     

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    Del Paso Manor School

    School Site Council Meeting

    May 21, 2019

    2:50 p.m.

    Library

     

    Agenda

     

    I. Welcome, Sign In, Introductions and Call the meeting to order

      

    II. Approval of Minutes from meeting on April 23, 2019

     

    III. Construction Update

      

    IV. Site Council Approval of 2 Intervention Teachers for 2019-2020 School Year based on Staff      Recommendations

      

    V. Reports on Meetings Attended

     

    VI. Parents and staff returning to SSC for 2019-2020 School Year

      

    VII. Public Comment

     

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    Del Paso Manor Elementary School

    School Site Council Meeting

    Minutes

    Tuesday, April 23, 2019

      

    Present: Brett Hokanson, Monica Mohle, Daria Stoner, Wanda Shironaka, Greg Hogan, Kim Dills, Mark

                  Siewert, Stephanie Wagner, and Damon Smith

     

    1. Welcome and Introductions – The SSC meeting was called to order at 5:30 p.m.

    2. Approval of Meeting Minutes

        M/S/C Hokanson/Mohle - To approve the March 19, 2019 meeting minutes

    3. Construction Update

        Completion estimated for Summer 2020

        Grading expected to last 2 more weeks

        Crew working overtime to catch up from the past weather and permit delays

    Report on Meetings/Committees

     The last ELAC meeting of the school year is scheduled for May 15th from 2:45-3:45.

    Teachers continue to receive ELD training from Thomas Prieto combining our ELA curriculum Benchmark, GLAD (Guided Language Acquisition Design) strategies, and training on how to analyze and synthesize both fiction and informational text with a critical thinking lens.

     

    4. School Needs

        With Title I next year, it is estimated DPM will receive roughly $180,000 through Targeted Assistance          Schools (TAS) that is tied to the performance of our students. A targeted student is one who is identified as most at risk of not meeting state academic standards. Staff has met multiple times to discuss the needs at DPM using data. A handout of the suggested needs provided by staff was distributed and reviewed by the School Site Council members. We went through the list item by item. The handout will be included with the meeting minutes. Some of the needs identified by staff include an intervention teacher and instructional assistants and/or additional personnel and materials/supplies to support additional interventions within the classrooms. Mr. Siewert shared the blank lines at the bottom of the form are for parent input and other ideas for supports at DPM. School staff will also review with students so they have input and voice.

     

    5. Safe Schools

       Officer Hogan was asked to attend the School Site Council meeting as questions regarding ICE protocol and Safe Schools officer training were asked by parent at the March meeting.

       A hand out addressing ICE that can also be located at www.sanjuan.edu/immigration was provided to the committee members. Officer Hogan stated that Law Enforcement is NOT addressed in a School Safety Plan. School Safety Plans address immediate threats to school, i.e., what to do in case of an immediate emergency. Officer Hogan directed the committee members to page 2 of the handout, paragraph 2, which states, “School districts have the right to limit the amount of disruption to the learning environment and to ensure the safety of their staff and students, which may include denying an individual from accessing a campus during school hours.”

       Mr. Hogan is the Safe Schools Officer assigned to the Del Paso Manor neighborhood. He informed the committee members of his 24 ½ years as a Deputy Sheriff, in addition to time spent as a Safe Schools Officer, a School Resource Officer, and nearly his entire adult life working with a high school group at church. San Juan currently employs 6 Safe Schools Officers with 5 being retired law enforcement. He stated their goal is to make school safe.

       Mrs. Wagner stated that a parent had questioned the uniforms warn by Safe Schools Officers as some students may find uniformed officers intimidating. Officer Hogan stated he was wearing the attire worn by Safe Schools officers, a polo shirt with the San Juan logo and Khaki pants. He added that he has never had a student afraid to approach him, and in fact he’s usually a magnet to kids.

     

    6. Public Comment

       There was no public comment. The next meeting is scheduled on May 21 at 2:50 p.m

     

    Click here for the document of Del Paso Manor School's needs

     

       M/S/C (Hokanson/Wagner) To adjourn the SSC meeting at 5:53 p.m.

     

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    Del Paso Manor School

    School Site Council Meeting

    April 23, 2019

    5:30 p.m.

    Library

     

    Agenda

     

    I. Welcome, Sign In, Introductions and Call the meeting to order

     

    II. Approval of Minutes from meeting on March 19, 2019

     

    III. Reports on Meetings/Committees/School Construction

     

    IV. School Needs for 2019-2020 School Year

     

    V. Safe Schools and Bob Erickson

        a. ICE protocol for schools

        b. Safe Schools officer training

     

    VI. Public Comment

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    Del Paso Manor Elementary School

    School Site Council Meeting

    Minutes

    Tuesday, March 19, 2019

     

    Present: Brett Hokanson, Monica Mohle, Magali Kindcaid, Daria Stoner, Kim Dills, Majken Lake, Mark Siewert, Stephanie Wagner, and Damon Smith

     

    1. Welcome The SSC meeting was called to order at 2:51 p.m.

     

    2. Approval of Meeting Minutes

        M/S/C Mohle/Stoner - To approve the January 15, 2019 meeting minutes

     

    3. Construction Update –

    · Strip grass now

    · Prepare Admin site – laying dirt, soil engineer checking compaction

    · Perimeter – storm water runoff getting prepared for next week

    · 1st/2nd week in April – utilities will be laid – hooked up during Spring break

     

    4. Report on Meetings/Committees –

    How are the ELD’s served?

    · ELD grade level groups, teachers and support take groups

    · Only 1 BIA at this time. Advertised for another now

    · Community outlook specialist

    · Ms. Kathi takes groups

    · Staff trained in GLAD

    · ELD training with Tomas Prieto once a month, focus on Benchmark & ELD standards

    · 4 ELAC meeting a year

    · LPAC – yearly test for ELD’s, EL proficiency language level

    · Tutoring after school by teachers

    · Saturday School at Starr King

    · Summer School for ELD students at Starr King, applications sent out

     

    SPAC

    · Results for safety questionnaire – mostly want fences

    · Social Sciences – parents aren’t happy (too long)

    · Comprehensive Sexual Education – parents upset (too comprehensive, taught together F/M)

     

    BIT Team

    · Goals of team – implement possible behavior intervention PBIS (looking more into it – has to be approved by

      teacher to go forward). Sean Bollinger will present information to staff to decide.

     

     

    5. New Business and Comprehensive Safety Plan

    Mr. Smith distributed the Comprehensive Safety Plan prior today’s meeting for committee members to review and asked if everyone had looked it over. The 8 members present had all reviewed the document prior to coming to the meeting. The following was discussed:

    · Active shooter – in the past recommendation was to hide, now recommended it’s safest to run. Run, hide,

      and take action. No more codes – say it like it is

    · Special bell for lockdown – drills held twice a year.

      Lockdown – emergency

      Shelter – being cautious

      Consult with safe schools, err on the side of caution

      Safe Schools Officer assigned to DPM is Greg Hogan – retired sheriff who lives close and is part of the DPM

      community. He visits DPM regularly to check in. Mrs. Kincaid questions the Safe School officers training, and

      asked Mr. Smith to provide information to the committee at the next meeting.

     

    Mrs. Kincaid questioned the school/school district policy on ICE (Immigration and Customs Enforcement). What does school faculty do if ICE comes to take a student or parent?

     

    Mr. Smith stated that school staff would alert safe schools and possibly legal (if needed), but would not be in a position to intervene and stop ICE from doing their job.

     

    M/S/C (Mohle/Hokanson) To Approve the School Safety Plan

     

    Mrs. Kincaid abstained from voting stating that reviewing and voting on the safety plan felt rushed and she would have liked more time to discuss. The committee was not thoroughly flushing out issues or allowing the body adequate time to discuss. Mrs. Mohle mentioned they had the document for many days, and had previously read through it.

     

    Text Level Data – Last year 41.8% proficient at grade level, this year 47%.

    So far we are exceeding our growth target from SPSA. We still will collect more data at the end of the year. Our yearlong goal is 5% growth.

     

     

    M/S/C (Hokanson/Mohle) To adjourn the SSC meeting at 3:57 p.m.

     

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    Del Paso Manor School

    School Site Council Meeting

    January 15, 2019

    5:30 p.m.

    Room 14

     

    Agenda

    Welcome, Sign In and Call the meeting to order

     

    Approval of Minutes from meeting on December 4, 2018

     

    Reports on Meetings/Committees

     

    Construction Update

     

    New Business and school Data

     

    Public Comment

     

    Next Meeting:   March 19, 2019            2:50-3:50 pm

     

    Yearly Agenda Items:

    Review selection/election process and results for all representative groups

    Develop/modify SSC bylaws if needed

    Develop or revise an agenda calendar for the year

    Train SSC on roles and responsibilities

    Define and approve the staff development needs of council members

    Develop and approve the School Plan for Student Achievement (SPSA)

    Providing ongoing monitoring of the implementation of the plan and budgets/expenditures

    Develop and approve the Safe School Plan

    Annually evaluate the effectiveness of the school’s progress toward meeting school goals to raise student achievement for all students

     

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    Del Paso Manor Elementary School

    School Site Council Meeting

    Minutes

    Tuesday, December 4, 2018

     

    Present:Brett Hokanson, Monica Mohle, Magali Kindcaid, Daria Stoner, Kim Dills, Majken Lake, Mark Siewert, Stephanie Wagner, and Damon Smith

     

    Welcome – The SSC meeting was called to order at 2:51 p.m.

     

    Approval of Meeting Minutes – The October 16, 2018 Meeting Minutes were approved.

     

    Report on Meetings/Committees– Mrs. Mohole reported that the November SPAC meeting was cancelled due the smoke filled air resulting in school district closure for the day. The next SPAC meeting is scheduled for March 15.

     

    Mrs. Wagner reported that the ELAC has not met since the last SSC meeting. The next ELAC meetings are scheduled for January 16, March 20 and May 15.

     

    Three students have been reclassified and are no longer indicated as EL students and 15 additional students are “on watch” for reclassification. 

     

    A second full time bilingual IA was hired and has started working with DPM students. 

     

    An ELPAC training is scheduled for December 18th for ELD teachers. Both Mrs. Wagner and Mrs. Finney are scheduled to attend the training.  In addition, staff will soon be receiving two hours of EL Professional Development.

     

    DPM is looking at additional tutoring in late January. Tutoring is geared toward EL, low income and foster youth students.

     

    The next Community Night (Multicultural Night) is January 30th.

     

    Mr. Smith reported that the Open Enrollment window opened December 3 closes at 5 p.m. on January 18.  In addition, Rapid Learner “RL” applications are available for completion online. The test begins in February for 2019/20 placement in RL.

     

    Construction Update – Mr. Smith introduced the construction team to the SSC members. The team reported that they have been working on the new play structure where the staff parking lot had been located. They are currently waiting for county permits to begin additional construction. Beginning the 2nd or 3rd week in January, the construction crew will be working with large equipment to pull down the existing play structure. There was a week delay with the smoke filled air and then rain.  Playground bark is scheduled to be delivered Monday morning.  The fencing will be adjusted as construction progresses, and when it does the fire evacuation route for classrooms will need to be adjusted.  The current outside gates along the pedestrian sidewalk has a couple of open sections for neighbors/community. The construction crew will close those openings with locking gates. The goal date for completion of the new building is April 2020.

     

    New Business – Mr. Smith reported that in February the SSC will review the safety plan for approval. In addition, MAP data will be available at the next meeting. 

     

    Public Comment – Mrs. Kincaid expressed concern from review of the SPSA the high number of student absences and would like to add this topic to the next SSC agenda to discuss how those absences are being addressed. In addition, Mrs. Kincaid stated the SPSA indicated that 3rd and 6th grade students are consistently not performing well according to state test data. She questioned if there needed to be more focus on this in teacher professional development. She asked if this was something that could be addressed in the SSC. 

     

    Mr. Smith stated that with 3rd grade, it is the first year for state test and part of the test scores reflects the learning curve for this grade level.  Statewide, 3rd grade is typically lower.  With 6th grade, part of the decline in test score reflects the departure of 5th grade rapid learner students who were included in 5th grade scores and all went on to middle school. Additional 5th grade students also leave DPM through Open Enrollment and transition to middle school, which leaves openings for new students in 6th grade. Many of the new students are EL. 

     

    Mrs. Kincaid asked about additional support and being creative in coming up with ideas to address this concern.  She asked about data on how many new EL’s enroll in 6th grade at DPM.  Mr. Siewart stated he would follow-up on collecting data. 

     

     

    M/S/C       (Hokanson/Mohle) To adjourn the SSC meeting at 3:38 p.m.

     

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    Del Paso Manor School

    School Site Council Meeting

    December 4, 2018

    2:50 p.m.

    Library or Principal’s Office

     

    Agenda

     

    Welcome, Sign In and Call the meeting to order

     

    Approval of Minutes from meeting on October 16, 2018

     

    Reports on Meetings/Committees

     

    Construction Update

     

    New Business

     

    Public Comment

                        

    Next Meeting:   January 15, 2019          5:30-6:30 pm

     

     

    Yearly Agenda Items:

    Review selection/election process and results for all representative groups

    Develop/modify SSC bylaws if needed

    Develop or revise an agenda calendar for the year

    Train SSC on roles and responsibilities

    Define and approve the staff development needs of council members

    Develop and approve the School Plan for Student Achievement (SPSA)

    Providing ongoing monitoring of the implementation of the plan and budgets/expenditures

    Develop and approve the Safe School Plan

    Annually evaluate the effectiveness of the school’s progress toward meeting school goals to raise student achievement for all students

     

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    Del Paso Manor Elementary School

    School Site Council Meeting

    Minutes

    Tuesday, October 16, 2018

     

    Present:    Brett Hokanson, Monica Mohle, Ella Tomlin, Daria Stoner, Kim Dills, Majken Lake, Mark Siewert, Stephanie Wagner, and Damon Smith

     

    Welcome – The SSC meeting was called to order at 5:30 p.m. All present provided self-introductions.

     

    Approval of Meeting Minutes – The September 18 Meeting Minutes were approved.

     

    2018/19 SSC Bylaws – One addition and one correction were recommended to the 2018/19 SSC Bylaws. Siewert discussed the addition of a one hour SSC meeting time limit recommended by two committee members. The addition would include: “if the meeting is running behind, members can vote to extend the time or table the discussion until the next meeting.”

     

    In addition, Mrs. Tomlin noted one correction to change the word “disturbed” under member selection to “distributed.”

     

    M/S/C (Mohle/Tomlin) To approve the School Site Council Bylaws with the recommended amendments

     

    School Plan for Student Achievement (SPSA) - All SSC members were e-mailed a copy of the 2018/19 SPSA for review prior to the meeting.

     

    Mr. Siewert provided an overview of the SPSA as it relates to the budget for teacher release times/trainings/materials and supplies/campus monitor position and school climate. 

     

    Mr. Smith informed the committee members that the ELPAC test is the test for English Learner students, and it is a test that replaced the CELDT. Mr. Smith stated that he manually added the data as the district has not yet uploaded results from Spring 2018.  Last year DPM gained approximately 80 additional English learner students (55% tested in the “newcomer level 1 range.”).  CAASPP data showed a slight decline that is tied to the increase in English learners at the newcomer level 1 range.  This data helped determine the professional development needs for the 2018-2019 school year, which is also aligned to the budget.

     

    With the increase of English learners, an additional ELD teacher was hired at DPM and 1.6 bilingual instructional assistants to provide support.

     

    The SPSA is a “living” document that can always be revisited by the SSC.   Mr. Smith asked if anyone had any questions or concerns with the document as it is written, or the focus and goals of the SPSA.  No questions or comments were shared.

     

    M/S/C (Wagner/Mohle) To approve the School Plan for Student Achievement (SPSA).

     

    Reports on Meeting Attended – No report on SPAC. Mrs. Mohle stated she is not receiving e-mails from the district on the SPAC. Mrs. Dills will follow-up with the district to ensure Mrs. Mohle receives communication.

     

    Mrs. Wagner reported on the October 3 ELAC meeting.  DPM now has a DLAC representative.  At the DLAC meeting there was a significant amount of discussion about attendance.

     

    At the ELAC committee, parent involvement and parent concerns about field trips and parents feeling more comfortable sending their children on field trips were discussed.

     

    There are 4 ELAC meetings per year.  Approximately 15 parents attended the October meeting, as did translators and the speech therapist.  After school tutoring was also discussed.

     

    Mrs. Wagner discussed the Behavior Intervention Team (BIT) implementing a new character trait each month that is carried into in the classroom.  October is “perseverance.”  The goal is to have a monthly assembly for each trait.  The first trait of the school year was “Respect.” 

     

    New Business – Mr. Smith updated the committee members on the construction. Temporary fences have been put in place. Tomorrow the construction crew will begin with the back staff parking lot and building a retention pit, as well as installing a temporary playground for students that will stay in place for use by the community once the new school is built.

     

    Public Comment – No public comment.

     

    M/S/C       (Tomlin/Mohle) To adjourn the SSC meeting at 5:54 p.m.

     

     

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    Del Paso Manor School

    School Site Council Meeting

    October 16, 2018

    5:30 p.m.

    Library

     

    Agenda

    Welcome, Sign In and Call the meeting to order

     

    Approval of Minutes from meeting on September 18, 2018

     

    Bylaws for 2018-2019 School Year

     

    School Plan for Student Achievement SPSA

     

    Reports on Meetings/Committees

     

    New Business

     

    Public Comment

     

    Next Meeting:   December 4th 2:50-3:50

     

    Yearly Agenda Items:

    Review selection/election process and results for all representative groups

    Develop/modify SSC bylaws if needed

    Develop or revise an agenda calendar for the year

    Train SSC on roles and responsibilities

    Define and approve the staff development needs of council members

    Develop and approve the School Plan for Student Achievement (SPSA)

    Providing ongoing monitoring of the implementation of the plan and budgets/expenditures

    Develop and approve the Safe School Plan

    Annually evaluate the effectiveness of the school’s progress toward meeting school goals to raise student achievement for all students

     

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    Del Paso Manor Elementary School

    School Site Council Meeting

    Minutes

    Tuesday, September 18, 2018

     

    Present:  Brett Hokanson, Magali Kincaid, Monica Mohle, Daria Stoner, Kim Dills, Majken Lake, Mark Siewert, Stephanie Wagner, and Damon Smith

     

    Introductions – SSC Meeting began at 2:50 p.m. with introductions.

     

    Elections forms were sent home to all DPM families for election of the 2018/19 SSC members. After the ballots were counted on Monday, September 17, by two parents not on the ballot, Mr. Smith followed up with a phone and e-mail message to DPM families announcing the selection of members. 

     

    Approval  of Meeting Minutes – The April 26, 2018 Meeting minutes were approved with one abstention and one correction to change Mr. Ramsay to Ms. Ramsay.

     

    SSC Training Video – The SSC viewed a School Site Council training video that provided an overview about the SSC and responsibilities of committee members. 

     

    Bylaws for 2018/19 School YearSSC members received copies of DPM SSC Bylaws that were revised and approved May 2011, as well as sample Bylaws, to review as a committee and make revisions.

     

    The committee set the following dates and times to meet during the 2018/19 school year, alternating between a 2:50 p.m. and 5:30 p.m. meeting start time to accommodate both staff and parents:

     

    September 18, 2:50 p.m.

    October 16, 5:30 p.m.

     

    December 4, 2:50 p.m.

    (November and December combined due to holidays)

    January 15, 5:30 p.m.

     

    March 19, 2:50 p.m.

    (February and March combined due to February break)

    April 23, 5:30 p.m.

    May 21, 2:50 p.m.

     

     

    At the April 26 meeting, it was suggested by Ms. Ramsay that the committee may want to review the term commitment of committee members and consider decreasing from a 3 year term to a 2 year term.  It was thought that it may be easier for some families to commit to a 2 year term.  After further discussion the committee agreed to leave the bylaws as stated at 3 years.  If a member needed to leave the committee before their term ended, the reaming SSC members could first ask the runner up from the ballots if he/she were still interested in serving in the committee before opening to other parents.

     

    It was also suggested and agreed among committee members to provide ballots at the end of the school year to elect new SSC members to replace those terming out.

     

    Under “Site Council Duties” on the SSC Bylaws, it stated that at the beginning of the school year the committee will elect a chair person and secretary.  For the 2018/19 School year, Mr. Siewert will serve as Chairperson, along with Mr. Smith, and Kim Dills will serve as Secretary, and in her absence at a meeting Mrs. Lake agreed to fill in for the position. 

     

    Under “Consensus” on the SSC Bylaws, Mrs. Kincaid suggested rephrasing the sentence “…report the reasons for dissastisfaction…” to be more positively stated, such as “strive to resolve issues among the committee.” 

     

    To have a quorum for SSC meetings a minimum of 6 committee members shall be in attendance, and 7 to vote. 

     

    The committee members discussed increasing outreach of communication to families about the SSC, including but not limited to posting agendas and meeting minutes on the school website, classroom Dojo, Shutterfly, and the link on the school Newsletter.  

     

    Staff Professional Development and School Focus for 2018/19 – Staff  will focus on the following PD for the 2018/19 school year:  English Language Development (ELD), Benchmark, Critical Literacy, Guided Language Acquisition Design (GLAD), Behavior Intervention Team (BIT) – the BIT focus will be on positive climate and monthly assemblies and incentives. 

     

    Reports on Meeting Attended – SPAC hasn’t yet met and the first ELAC meeting of the school year is scheduled for October 3 at 2:45 p.m.

     

    New Business – Mr. Smith updated the committee members on the construction. Temporary fences will soon be going up around the construction site.  On October 2 at 8:30 a.m. all are welcome to attend to the official groundbreaking ceremony that will be held on the field near the tennis courts.

     

    The first Community Night is scheduled for September 27. Phil Tulga will provide an assembly during the school day and then again in the evening for students and their families.   

     

     

    The SSC meeting adjourned at 4:35 p.m.

     

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    Del Paso Manor Mustangs

Last Modified on April 13, 2020