Facilities RFP/RFQ/Bids Process

  • Formal Bids

    Formal bids are for construction projects greater than $200,001. Process:

    • Advertising
    • Release of bid packages at 5320 Hemlock Street
    • Mandatory pre-bid conference and walk 
    • Submission of all forms required by the Invitation for Bid and Instructions to Bidders prior to the bid opening deadline

    Requirements for contracting with the San Juan Unified School District:  

    • Correct and valid contractors licenses for general contractor and subcontractors
    • Correct and complete submission of identification and listing of General Contractor and Subcontractors form
    • Payment and performance bonds
    • Payment of prevailing wage rates 

    Work should not begin until a fully executed contract is in place.  

     

    Insurance Certificates

    Original certifcates of insurance with California insurance companies are mandatory: Some insurance requirements might be different based on the contract.

    • General liability limits should be $1,000,000 (Occurrence Form CG0001).
    • Automobile liability limits should be $1,000,000 (ISO from CA 0001, Code 1).
    • Professional liability limits should be $1,000,000 (for professionals only)
    • Worker's compensation coverage limits should be $1,000,000 (as required by the State of California and Employer's Liability Coverage)
    • Builder's risk to name the district as loss payee at 100% of contract amount
    • Name San Juan Unified School District, its board, officers, and employees as "additional insured" on the General Liability and Automobile Liability by Endorsement; provide with certificate specifying the San Juan Unified School District is noticed by the company as an "additional insured" entitled to a 30-day written, mailed notice
    • Mail the original certificate to San Juan Unified School District, Facilities Business Department, 5320 Hemlock Street, Sacramento, CA 95841
    • Identify the specific project  in the description

     

    Wage Rates

    All Contractors must:

    • Pay the prevailing wage (see wage rates)
    • Submit certified payroll records (see Public Works Payroll Reporting form.)
    • Keep documentation of fringe benefit payments
    • Maintain a daily sign in sheet with the names and trades of employees
    • Post the prevailing wage rates at the job site
    • Employ registered apprentices

     

    Informal Bids

    Informal bids are for projects that cost less than $200,000. Process:

    • Use SJUSD's form to solicit at least three written informal bids

    The Facilities Business Dept. maintains a database of contractors to be contacted for informal bid opportunities. To be included in the database, please look at contractor's registration (CUPCCAA) to the left side of the web page.

     

    Request for Proposals (RFP)

    Request for Proposals are for services by professionals, such as architects and engineers. Process:

    • Advertising
    • Release of RFP packages at 5320 Hemlock Street
    • Mandatory pre-bid conference and walk (if required)
    • Submission of all forms required by the Invitation for RFP prior to the bid opening deadline

    Requirements for contracting with the San Juan Unified School District:

    • Valid licensing 
    • Original insurance certificates (see requirements under insurance certificates above)

Contract Information

Last Modified on April 2, 2019