Previously, employees were able to self-attest that they were vaccinated in order to not wear face coverings when indoors.
The state health order related to those providing services to schools does not allow self-verification and requires that local education agencies verify vaccination records directly.
On Aug. 11, 2021, California's state health officer issued an order requiring that all individuals providing services to schools either demonstrate proof of being fully vaccinated for COVID-19 or, test for COVID-19 on a weekly basis.
Vaccination is one of the most effective tools our community has to slow or prevent the spread of COVID-19. Vaccines have been shown to be safe and highly effective at reducing the spread of the virus and helping to prevent serious illness and the need for hospitalization if you do become infected.
Not everyone can or wants to be vaccinated for a variety of reasons. That is why the health order allows for the alternative of weekly COVID-19 testing. Testing on a regular basis can help detect asymptomatic or early infections that have not yet developed symptoms allowing those infected to quarantine and prevent spreading the virus to others. Test types vary by provider but most, including those provided by the district, are now lower nasal swab tests. In this type of test, a small cotton swab is used just inside the nostrils, it is not inserted further into the nose like earlier tests, and is self-administered making the experience quick and more comfortable.
The intent of the order is to protect health and safety as well as ensure the state's schools can remain operational. Therefore, the health order applies to ANY individual providing services to schools in the state. This includes:
* School site staff
* District or other central office staff even if they do not visit school sites
* Volunteers working in any capacity
* Vendors or Service Providers
No. The COVID-19 vaccine has been demonstrated to be safe and is a key tool in helping protect the health and safety of our students and staff. The district strongly encourages employees and volunteers to consider whether vaccination is an appropriate health precaution for themselves but those who either cannot be vaccinated or choose to not be vaccinated will instead be able to submit a weekly COVID-19 test result.
Medical or other exemptions to receiving the COVID-19 vaccine will be accommodated through the alternative of weekly COVID-19 testing as allowed by the state health order.
Employees who believe their medical condition or other concern prevents them from meeting the requirements of the state health order by testing must submit documentation to Gregg Rich in Human Resources. An accommodation meeting will be scheduled to determine if the need can be reasonably accommodated.
The district's COVID-19 Employee Vaccination Verification system has been designed to minimize the number of individuals who need access to the information and ensure that it is stored safely and securely. Supervisors or managers do not have access to an employee's vaccine verification and/or testing verification reports. Information entered into the system is only accessible by the small team working to implement the state health order. Any information shared is used only to implement the state health order and for no other purpose.
The forthcoming Volunteer Vaccination Verification system is also designed with privacy in mind. Records are kept in a secure digital format avoiding the need to share paper copies.
Employees who have not verified their vaccination status by Oct. 8 will automatically be moved to the list of staff who are required to test on a weekly basis. Weekly tests, and verification of the tests begin the week of Oct. 11 and continue until an employee provides proof of vaccination.
Both antigen (rapid) and molecular (PCR) tests conducted at a testing location that provides a result report are acceptable. Other types of approved tests such as saliva-based tests are also acceptable. Result reports must include the individual's name, the date the test was administered, the test result, and the name of the organization administering the test.
To meet the requirements of the state health order, employees, those who volunteer on a regular basis and service providers who are not vaccinated must take a COVID-19 test each week. Employees must verify their weekly test by logging into the COVID-19 Employee Vaccination Verification system.
Employees who have not logged their weekly test in the system by midnight on Friday of the week will receive a reminder to do so over the weekend. Employees should do so first thing on Monday to avoid further actions.
Those employees who have not met the requirement for the prior week by Monday afternoon will be contacted by Human Resources. Those found to not meet the requirements of the health order may be placed on unpaid leave until the requirements are met.
The district is working to quickly make COVID-19 testing available at least once per week at each school and worksite in the district. These locations will be open to employees and students who work at or attend that site. Siblings from other schools or employees of other sites may be tested at a school or worksite location if testing capacity allows.
The district also provides multiple large testing clinics each week. Most events are open to any student or staff member though some may be designated for special purposes.
To view the dates, times, and locations of either school/worksite-based testing or district testing clinics, visit https://www.sanjuan.edu/covidtest. To participate in any school or district testing option participants must be registered. Students can be registered at https://www.sanjuan.edu/studenttest and staff can register at https://www.sanjuan.edu/stafftest.
Testing is also available from county testing sites, your medical provider, and many local pharmacies such as Rite Aid, CVS and Walgreens. Tests taken for the purposes of meeting the state health order or for re-entry to school/work cannot be administered at home.
The Verify COVID-19 Vaccination/Testing system is the most secure and convenient way for employees to submit vaccination verifications and confirm weekly testing. To help protect the privacy of information and make meeting the health order requirements as convenient as possible, it is highly recommended that employees use the online system. If you have difficulty accessing the system be sure to review the step-by-step directions for verification or testing confirmation or ask your supervisor for assistance.
If you do not have access to a computer or other device you should notify your supervisor.
Those employees who do not have regular access to a computer or mobile computing device capable of accessing the system may submit paper-based forms. Forms and documents can be left in sealed envelopes with the front lobby receptionist at the district office (3738 Walnut Ave.) or sent via district mail to "COVID-19 Verification - District Office". Paper-based vaccination verification forms may take 2-3 weeks to process depending on volume during which time employees may continue to receive notices that they have not met the health order's requirements. Paper-based testing confirmation MUST be received by Thursday at 5 p.m. to ensure it can be entered into the system by Friday each week.