The meeting of the San Juan Unified School District's Board of Education has concluded. Video or audio recordings of meetings are available online. Please note, new recordings are typically posted several days after a meeting occurs to allow for transcription services.
The next meeting of the Board of Education is scheduled for Tuesday, May 25 with public session expected to start at approximately 6:30 p.m. At this time, the meeting is scheduled to be held online via the Zoom platform and streamed to YouTube. Links to join or view the meeting will be posted approximately 15 minutes prior to the start of the meeting at www.sanjuan.edu/boardmeeting.
How to Submit a Public Comment During Meetings Held on Zoom
There are two ways you can submit public comment for a board meeting held via the Zoom platform. All comments are subject to a 2-minute limit, approximately 1500 characters for written comments submitted via online form.
Submit via the board comment form. The form is available starting the Friday prior to the board meeting through the end of the meeting. Comments received via the form prior to 6 p.m. on the night of the meeting will be provided to board members in writing and will not be read out loud during the meeting. Comments received after 6 p.m. on the night of the meeting may be read out loud during the meeting. Submitted comments are limited to approximately 1,500 characters to maintain the 2-minute comment limit.
If participating in the meeting via Zoom - use the "raise your hand" feature and share a comment via audio during the meeting. When the board calls for public comment on an item, the meeting host will give instructions and invite participants who wish to speak to "raise their hand". The "raise hand" button can typically be found in the main toolbar at the bottom of the screen when using a mobile device or at the bottom of the participants list when using a desktop or laptop device. You may need to click the "participants" button to display the participants list.
Those who raise their hand will be called on. Your microphone will be unmuted and you will be provided with up to two minutes to provide a comment.
Please note, under California's Brown Act, the board may not address topics that are not included on the published agenda. Therefore board members are unable to respond to public comments regarding non-agendized items but the superintendent may direct staff to follow-up with individuals regarding their comment as needed.
Learn More About the Public Comment Process
Meetings of the board of education are business meetings for the purpose of setting district policy and governance standards. The board values the benefit of multiple perspectives in the decision-making process and welcomes public comment to help inform and share perspectives. To comply with state laws, make efficient use of meeting time and ensure a fair experience for all individuals who wish to offer a comment, the opportunity to share public comment is provided in the following ways:
Each individual is provided an opportunity to speak for a single period of no more than two-minutes on each agenda item/topic. An individual may not speak twice on the same agenda item/topic. If an item is before the board for discussion, an individual who has met the two minute limit or who wishes to add additional comment may provide comments in a written format for later consideration by board members. Written comments can be given to staff accepting speaker cards during in-person meetings or sent to email@example.com.
There are specific times during a meeting when opportunities for public comment are provided:
Comments about a topic NOT on the agenda can be shared during general public comment. Standard board meetings offer two opportunities for general public comment, one early in the meeting before business items are considered and one at the end of the meeting before it is adjourned.
Comments about an item that IS on the agenda should be shared during that agenda item. When an agenda item is called, staff or board members will present on the topic and then a public comment period will be offered. Once the public comment period concludes and board discussion begins, additional comments will not be accepted during the meeting. Written comments can be submitted to staff accepting speaker cards during in-person meetings or sent to firstname.lastname@example.org.
To help ensure an efficient meeting, each agenda item is limited to 30 minutes of total comment. However, the board may vote to extend that time limit if it is reached.
Board members and the meeting process must comply with state laws including provisions of California's Ralph M. Brown Act. To ensure compliance, board members are not allowed to respond to comments or questions about topics that are not on the meeting agenda. They can ask that the superintendent have staff follow-up with an individual in these situations.
It's also important to note that the board is a policy setting body. Specific questions about a situation, how to access a service or resolve an issue can best be addressed by staff. Consider contacting your school principal or the district's community relations office for assistance.
About the Zoom Platform
Zoom is an online meeting platform that will be used by the San Juan Unified School District Board of Education during the current social distancing requirements. Those who wish to view the meeting will need an internet connection and device. Zoom is compatible with Windows and Apple computers, along with iPhones, iPads, Chromebooks and Android devices. The device must have working speakers to hear the meeting. A working microphone on the devices is necessary for those who wish to give public comment via the Zoom platform.
Please note that if Zoom is not currently installed on a computer or device, Zoom will ask to download a small app to the computer or device. Please accept the install to continue to the Zoom meeting. Zoom will only need to install the app the first time a computer or device is used with Zoom. Mobile device users can install the Zoom app prior to a meeting by visiting their app store. ZOOM Cloud Meetings is the name of the app.
Attendees will be muted during the meeting unless making a comment during appropriate public comment periods.
Help with Accessibility or Translation Services
For help with translation or accessibility assistance, please contact the Board of Education office: