Information Requests

The district's Legal Services office receives these requests and will respond within the timelines provided in the law.  You may submit a formal request by calling (916) 971-7110, completing this form, or emailing. 

Please do not request student records or transcripts with these links.

All subpoenas and legal request for student records (academic and special education) should be directed to Legal Services. 

Schools outside of San Juan Unified requesting cumulative records: please send an official records request on your school's official letterhead to the school site to recordsrequest@sanjuan.edu OR directly to the San Juan Unified school site. 

An updated List of Schools and contact information for records staff is forthcoming

Please note: cumulative files are not sent unless an official request for records on school letterhead is received. Cumulative files are not sent prior to the student's withdrawal date from Sam Juan Unified.  Pre-enrollment records can be requested by the new school site. Social Security cards are not kept on file. Birth Certificates are not sent via email for student safety and security. 

Please do not use any of the San Juan Unified School District record request forms. Those are for current or former students and parents.

For further assistance, please send your request for records on school letterhead (one per student) to recordsrequest@sanjuan.edu or call 916-979-8875 to speak with Alluria Costa.

Please be advised that we need at least five (5) working days to prepare your request.

Record Retention Policy: In compliance with the California Education Code (Cal. Code Regs. Tit. 5, § 437), our record retention policies are as follows:

• Academic Records: Maintained for 5 years past the student's last date of enrollment.
• Special Education Records: Maintained for at least 3 years past the last date of enrollment.
• Please note: Once these archival expiration periods pass, the physical/detailed records are destroyed in accordance with state regulations.

Submit transcript requests here.

Please click here to complete the Withdrawal Form in order to withdraw your student from a San Juan Unified School District site. 

• Please submit ONE form per student.
• Do not submit multiple requests for your student.
• Failure to provide valid ID with your submission will delay the withdrawal process. 
• Only parent/legal guardians can withdraw students (no stepparents, other family members).

Cumulative files will be archived until the new school sends an official request for records to the San Juan Unified school site the student was to attend. 

Access a list of Records Clerks/ Registrars per school site.

Please be advised that we need at least five (5) working days to prepare your request.

Please click here to Request Academic School records for yourself or your student. This form is NOT used for outside businesses (please submit an ROI to recordsrequest@sanjuan.edu).  

Please submit ONE form per student. Do not submit multiple requests for your student. Failure to provide a valid ID with your submission will delay the withdrawal process. Only parents/legal guardians can withdraw students (no stepparents, other family members). Former or Current students over the age of 18 must request their own records. 

Examples of Student Records:

• Behavior
• Attendance
• Proof of Enrollment
• Immunization records
• Report Cards TK-8th grade
• 504 Plans
• Health Care Plans
• Whitehouse Therapy-related records
• SSID Numbers

Note- cumulative files and hard copy records of in-district students are kept for 5 years then destroyed. Not all records are digital. If the student left the district, please contact the last known school of enrollment for records.

Please be advised that we need at least five (5) working days to prepare your request.

Academic-related Education Records are kept for five years past the last date of enrollment. At the time of archival expiration, the records are destroyed. 

California Education Code (Cal. Code Regs. Tit. 5, § 437 - Retention and Destruction of Pupil Records, Retention and Destruction of Records) and the compliance thereof which requires records be kept for at least 2 years; San Juan Unified School District maintains the Academic Records of students five years past the last date of enrollment.

Please contact the San Juan Unified Special Education Office to request copies of IEPs.           

**Note** hard copy Special Education records are destroyed after 3 years. Not all records are digital. 

CLICK HERE to access the Special Education Request form. Please send the completed form and a picture of your valid ID to nate.carrasco@sanjuan.edu

Please be advised that we need at least five (5) working days to prepare your request

Special Education Records are kept for three years past the last date of enrollment. At the time of archival expiration, the records are destroyed. 

California Education Code (Cal. Code Regs. Tit. 5, § 437 - Retention and Destruction of Pupil Records, Retention and Destruction of Records) and the compliance thereof which requires records be kept for at least 2 years; San Juan Unified School District maintains the Academic Records of students five years past the last date of enrollment.

San Juan Unified School District does not have copies of GED's. 

To request a copy of your GED, please contact GED directly by visiting their website at:  https://www.ged.com/contact_us/

San Juan Unified School District does not have copies of ACT or SAT scores.

To request a copy of your SAT or ACT score, please contact College Board directly by visiting their website at: https://www.collegeboard.org/

San Juan Unified values transparency in its decision making and records keeping processes. Members of the public who have a question on a specific topic or would like access to specific documents are encouraged to contact the appropriate office directly. 

Contact the Community Relations Office at (916) 979-8281 to request information. 

Email: recordsrequest@sanjuan.edu

Office Hours: Monday- Friday 8:45 to 11:30 a.m./ 1 to 3:45 p.m.

Closed 11:30 a.m. to 1 p.m.

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