OPEN BIDS AND RFP'SSome district bids are posted on this web page. Please check back often.If not listed on this site, San Juan Unified School District's bids are advertised in the Daily Recorder.All bidders are responsible for ensuring that their bid is submitted on the latest project documents, and that all addenda are included.
HOW TO RESPOND TO BIDS AND PROPOSALSVendors are encouraged to submit bids/offers for each Request for Quotation (RFQ), Bid, or Request for Proposal (RFP) that they can supply in accordance with the specifications, terms, and conditions stated in the RFQ/Bid/RFP. Responders should carefully read the entire solicitation. Questions should be addressed to only those individuals listed on the bid/proposal document.The bid or proposal must be signed by an authorized representative. Bids and RFPs bids and offers must be submitted in a sealed envelope or box with the Bid or RFP number and closing date listed on the outside. RFQs may be faxed or emailed to the requesting buyer, but Bids & RFPs must be mailed or delivered to the address noted on the bid/proposal.It is the vendor’s responsibility to ensure that a bid or proposal is received by the purchasing department prior to the time and date specified.Bids and proposals may be withdrawn prior to the bid/proposal opening time and date. Unless withdrawn, all submitted bids and proposals become the property of the District. Bids and proposals must be firm for a minimum of 30 days, unless otherwise provided for in the Bid or RFP.A bidder may protest a bid award if he/she believes that the award was inconsistent with Governing Board policy, the bid's specifications or not in compliance with law.
BID/PROPOSAL SUBMISSION CHECKLISTBelow is a checklist to use when preparing a formal bid or proposal. The list includes common errors made by bidders and offers responding to RFQs, Bids and RFPs. Please note that these instructions do not contain all applicable requirements and a careful reading of the RFQ, Bid and RFP is critical.
- Review all standard terms and conditions
- Properly identify mailing envelope or box
- Sign your bid or offer on the front page or elsewhere as indicated
- Initial any bid or offer changes you make
- Submit bid security (if requested)
- Include literature (if requested)
- Review and complete all listed requirements
- Cost of goods or service to include F.O.B. destination (Ship t address) Freight prepaid
- Acknowledgment of Addendum(s) (if any)
Last Modified on February 2, 2018