OFFICE of the REGISTRAR~ Located in the Counseling Office

Summer Hours: Monday- Friday 8am- 2 pm (closed for lunch 12pm-1pm)

Office Closed: Wed. June 29- Wed. July 6th

Email: alluria.smith@sanjuan.edu         Phone: 916-971-7496

First Day of School: Thurs. Aug. 11, 22~ Last Day of School Tues. June 6, 23  

Records requested during school holidays and breaks will take longer to process

Grade changes and transcript updates are continuously in progress. Individual notifications are not sent out. 

Transcript/ Education Verification/ Proof of Enrollment- Parchment ONLY 

~ One Account Per Student/ School Specific- use Chrome or Firefox browser

When creating a NEW LEARNER ACCOUNT in Parchment, we use student information ONLY as it was while attending Rio- if information is incorrect or missing it will delay the process.

• Create separate New Learner Accounts one at a time

• Student PERSONAL email (not the san juan email)

• Student ID number (6 digits for current students)

• FULL Legal First and Last Name- the name used WHILE attending 

• Start Year (year the student began at Rio)

• End Year (the year left/ graduated/ or expecte grad year from Rio)

• Parchment Profile questions for college reach out do not have to be completed before ordering a transcript

• Clicking Update does not instantly provide you with an updated transcript- a request is generated and an updated transcript will be ordered on your behalf, processed and uploaded to your parchment account within 5 business days. The updated version, once delivered, will overwrite the previous transcript in your Parchment account

Current Students: 

• Are allotted 5 free Transcript orders per year
  • $3.95 per each subsequent request

• Specify if you want Unofficial or Hold for Grades:
  • If the transcript is held for grades, the transcript will not be sent until final grades are processed in January or June- Electronic or Hard Copy
    • Mid- Year Transcripts- please email Ms. Smith to let her know to release your transcript 
      
      • To send transcripts to multiple locales, submit a separate order for each destination
      • Once processed, it can take colleges 6 weeks to process
      • If you need a mid- year transcript sent, please  

Alumni:

• $9.15 per transcript request
• Once processed, it can take colleges 6 weeks to process
• Parchment Profile questions for college reach out do not have to be completed before ordering a transcript

Education/ Graduation Verifications- Third Party Companies only:

• Use the Student's Full First and Last Name used while attending Rio

• Start Year- the year the student began at Rio

• End Year- the year the student graduated from or left  Rio

• Enter the correct Date of Birth

• $20 per request

TRANSCRIPTS: CURRENT/ FORMER STUDENTS & THIRD- PARTY COMPANIES: 

CLICK HERE to Sign into your existing Rio Parchment Account OR  Create a New Learner Account

CLICK HERE for PDF of Instructions with Graphics

Student/ Parent/ Guardian Request for Student Records 

 CLICK HERE to download the Rio Americano Request For Records Form. Email or bring the completed form and a copy of your drivers license to Ms. Smith in the counseling office. 

This form is NOT used for requesting transcripts or Cumulative Files.

504 Documents
All must complete the Consent to Release Records Form

Current Rio Americano students: please contact your counselor. 

Graduates or former students: please complete a request for the Student Records Form (above) and contact the Registrar.

CLICK HERE to download the Consent to Release Form. Send this to Ms. Smith along with the Request for Student Records Form

These records are kept at Rio for five (5) years then are destroyed. 

IEP (Individual Education Plan) Documents

Current Rio Americano students, please contact your case manager for information and copies of your IEP

• Former Students- please contact the SJUSD Special Education Office at 916-971-7526

All IEP's are sent to the Special Education Office when a student leaves Rio Americano (graduate or withdrawn). These records are kept for five (5)  years, then destroyed.

Student Withdrawal

• ALL FAMILIES withdrawing from Rio must return all Rio materials (Chromebook, textbooks, athleric equipment, etc.) prior to the withdrawal 

• Parent(s)  must submit the Parent Withdrawal Request Form (submit to Registrar Ms. Smith)

• Call 916-971-7496 or email Ms. Smith to schedule an appointment to withdraw your student. Appointments subject to availability: M-F 8:00am - 3:00 pm

• NOTE- Students with a 504 or IEP MUST meet with the Case Manager prior to withdrawal to El Sereno.
  • El Sereno withdrawals must go through San Juan Central and be approved for an Intra- District Transfer prior to the withdrawal.

Official Cumulative Record Requests can be mailed or emailed to the Rio Americano Registrar (Ms. Smith) on School Letterhead. 

DO NOT FAX RECORDS OR RECORD REQUESTS

 Enrollment

• To enroll your student at Rio Americano High School, please contact San Juan Central Enrollment office at 916-726-5826  or CLICK HERE 

• Once you are notified [that] your student is enrolled, please call or email the Counseling Secretary Katie Whitmore at 916-971-7503 to schedule an appointment with the grade level counselor.

• Please bring copies of the transcript from the previous school

Enrollment Information for the 2022-2023 school year CLICK HERE

Enrollment Brochure- English                  Enrollment Brochure- Spanish                      Enrollment Brochure- Farsi/ Dari                 

Enrollment Brochure- Pashto                   Enrollment Brochure- Arabic                        Enrollment Brochure- Russian                     

                                                                              Enrollment Brochure- Ukranian

 ENROLLMENT VIDEO

Change of Address, Email, Emergency Contact, and Phone Number

CLICK HERE-  for instructions on how to change your address, email, emergency contact, and/or phone number. 

CAL GRANT

Cal Grant (GPA Verification) is now filed electronically for all SJUSD seniors through the San Juan School District Office. 

CLICK HERE for more information regarding  Cal Grant. 

FAFSA

The FAFSA form must be submitted by 11:59 p.m. Central time (CT) on June 30, 2023. Any corrections or updates must be submitted by 11:59 p.m. CT on Sept. 10, 2023.

 CLICK HERE For more information regarding deadlines

  GED Requests

Contact the State of California at 1-877-392-6433

AP or SAT Results

Contact College Board at 1-866-630-9305. Rio Americano does not keep results on site 

School Ranking

Per San Juan Unified School District Board Policy, SJUSD no longer ranks students. In keeping with nation-wide practices, class ranking is no longer reported to Institutions of Higher Learning nor is the information given to students or families due to the innumerable variations that can occur in GPA calculations. Students will be evaluated on individual merit without comparison to others. 

 Rio Americano GRADING PERIOD: 2022-2023

Progress Reports are viewable in the Student and Parent Portals in Q  https://portal.sanjuan.edu/LoginPolicy.jsp

• Final Semester grades are available on request in Parchment 

• Transcripts are provided via Parchment ONLY and include final semester grades from each high school year. Transcripts are NOT mailed home or provided in person.