Badges for Contractors/Consultants
Badges are only done by appointment.
All contractors/consultants that need badges should submit their forms by email to FacilitiesBusiness@sanjuan.edu
- All forms must be filled out completely and signed. If the forms are not complete, we are unable to process the badges. Items that must be received:
- Badge Certification Form is filled out by the companies' custodial of record, complete with names of employees of the company who are DOJ cleared and whom will be working on the site. Also, note if sub badges are needed. Twenty (20) sub badges are permitted per photo badge.
- A Badge Checkout Form completed by the employee who is receiving a picture badge.
- All documents must be sent together in one email, per project.
- Project badges require the start and end date, project number, and PO (contract) number on the Badge Certification and Badge Checkout Forms.
- We will process badges weekly. Once the badges are ready, an email will be sent to the company with the total cost.
- Badge pickup should be done by one person and appointments are required.
- One check should be brought in for all badges.
Contractors/Consultants and their employees must check-in at the site office and wear district-issued badges at all times. If you or your employee(s) are not wearing a district-issued badge, that person will be asked to leave the site.
Questions & Answers
Q: What if somebody hasn't had a picture badge previously and doesn't have a picture in the our system?
A: An appointment will be setup for a picture to be taken.
Q: What if we don't have an ORI number?
A: See the directions on the district website below.
Q: How much does a badge cost?
A: $5.00 for each badge.
Q: What if we lost a badge?
A: The cost is $100.00 per badge.
Q: What if my badge expires and we are still working on the project?
A: A change order or amendment on the contract schedule is required and should be submitted for additional badges. No badge paperwork is needed, but we will need proof of the changed dates and each badge will cost $5.00. The old badge will need to be turned in for the new badge.
Q: What is the difference between a 3 year badge and a badge by contract date?
A: A 3 year badge has been set by district staff. Some company's have 3 year contracts with us and would be considered for a 3 year badge.
Q: What if we are working on more than one project or site?
A: Badges are done by contracts/sites. If a contract has more than one site we will list 4-6 sites on a badge depending on the title of the school. You might have to get 2 badges. All badges will be per contract.
Badge Color and Expiration Process
General Contract badges
- Orange
- Horizontal
- Site Specific
- Project Specific
- Duration of the contract
Subcontractors # Badges
- Orange badge
- Vertical
- Site Specific
- Project Specific
- Duration of the contract
Program/Specialty Consultant (IOR’s, CM Firms, QAQC, Nacht & Lewis, Program)
- White badge with Orange Stripe
- Vertical
- Approximant 3-year expiration on Dec. 31, 2023 Calendar year
- 1st grouped year Jan. 1, 2020 – Dec. 31, 2023
- 2nd grouped year Jan. 1, 2023 – Dec. 31, 2026
Temp Badges
- Yellow
- Vertical
- Site Specific
- Project Specific
- Duration of the contract
- Only get a temp badge one time per company
If you do not have an ORI number from DOJ
Click here to access the Department of Justice website for the required Livescan (Fingerprinting) forms and procedures. Click on the packet titled "School Contractor Employers"* or “Youth Organizations or Human Resource Agencies”. This form must be completed and filed with the DOJ to be processed.
*The “School Contractor Employers” packet requires a School District Signature on page 5. Please visit the Facilities Business Department or ask your CM Firm for this page.
Contact Information
The Contractor Badge office is located at:
Facilities Business Department
5320 Hemlock Street
Sacramento, CA 95841
(916) 979-8629
8-11:30 a.m. & 1-4 p.m., Monday-Thursday
Payment and Checkout/Return Policy
Badges are $5.00* each.
All badges must be returned to the Construction Department upon completion of the project or badge expiration date whichever is sooner. Once the bulk of project work is done numbered badges are to be returned.
A $100.00* fee will be charged for each badge not returned to the District prior to June or on June 30th of that fiscal year (fiscal year = 7/1-6/30). This may be paid directly by the contractor or withheld from the retention/final payment.
*Exact change required if paying with cash. Checks may be made out to San Juan Unified School District.